4/8/13 Minutes

posted May 15, 2013, 1:34 PM by Phil Barnes

Friends of Rockville Music (FORM)


April 8, 2013

Attendance: Holly Shropshire, Tracey Lankler, Phil Barnes, Ron Johnson, Wendy Hoffman, Kara Garraty, Jennifer Rossmere, Beth Peterson, Chris Emond, Al Taylor, Susan Rubbo, Damuris Richardson

President’s Report

Holly Shropshire opened the meeting with introductions. It was decided that in view of the very recent tragedy at school, the meeting would be brief.

Secretary’s Report

Holly asked everyone to take a few moments to review the minutes from the last meeting. Tracey Lankler moved to approve the minutes. Phil Barnes seconded. Ron Johnson made a slight correction to his Director’s report about the number of chorus students going on the trip and Chris Emond moved to approve the amended minutes, Ron Johnson seconded and the minutes were approved as amended.

Treasurer’s Report

Tracey went over the Treasurer’s Report as follows: Beginning balance is $3,234 with income from Amazon of $168.18 and $21.51, with total income of $189.69. Expenses: FORM ad for Hairspray program at $100 with total expenses at $100. Ending FORM balance is $3,323.69. Trip Balance is $0.00 and cash in cashbox is $60.00. Total Assets $3,383.69. Ron Johnson moved to approve and Jennifer Rossmere seconded. Treasurer’s Report was approved.

Director’s Report

Phil Barnes talked about the Spring Trip. He said it went great – students were so well behaved. The performances were not as good as they should have been – he thought they could have been better and he spoke to the students about it in class – wants to make sure they are really putting forth their best effort with each performance.

Ron Johnson thought Phil Barnes did a great job with the trip and all the logistics. Ron Johnson talked briefly about the tragedy with Michelle Miller.

Old Business

It was decided to defer talk of the Line Item Budget until next meeting.

New Business

Regarding FORM officers for next year, Holly Shropshire, Wendy Hoffman, and Tracey Lankler will continue in their positions for next year unless someone would like to take over. Kara Garraty is the parent of a graduating senior and will be vacating the position of Secretary. Holly asked everyone to please think about anyone who may be interested in the position.

Holly asked the Directors what their wish lists were for next year. Ron Johnson said he needs a little more time to think it over. Phil Barnes said his list right now was mostly little items – he would like help with repairing instruments.

The Pot-Luck dinner is coming up on May 16th. Susan Rubbo asked what was needed as far as planning goes. Phil said he basically breaks it down into 4 areas: volunteer sign-up, publicity, slide-show, which is student run, and decorations.

There being no further business, Beth Peterson moved to adjourn – Ron Johnson seconded and the meeting was adjourned at 7:40 p.m.