Minutes:  FORM (Friends of Rockville Music) Meeting

December 12, 2011

Attendance:  Susan Townsend Gray, Jennifer Rossmere, Kathy Makos, Holly Shropshire, Amy Rick, Ron Johnson, Phil Barnes, Beth Peterson, Wendy Hoffman, Susan Apter, Ann Horwich, Kara Garraty

Presidents Report

Discussion regarding clearing fundraisers with office before setting date – December is an issue apparently.  Kathy Makos asked about the Urban BBQ fundraiser – what is the procedure to schedule.  We do not want to schedule during the Wood fundraisers or finals week – Jan. 25^th looks good.

Minutes

Susan T. Gray would like to review minutes – Phil Barnes corrected the mention of the December performance of his jazz group – it should read saxophone quartet – Susan T. Gray moved to approve the minutes – motion was seconded – minutes were approved.

Treasurers Report

Jennifer went over the report – Beginning FORM Balance as of 11/14/11 is $8,283.66. The wreath/poinsettia income with orders totaled $5,000, we had a $50 donation towards chorus gowns and  a $20 membership check leaving us with a total income of $5,070.  Under expenses, the wreath and poinsettias payment was $3,152.10 and the chorus gowns were $1,200, leaving total expenses at $4,352.10.  Our ending FORM balance is $9,001.56.  Both the trip balance and the RHS balance are $0.00 at this time.  With $89.00 in the cash box, FORM’s total assets for this month total $9,090.56.  Susan T. Gray said that one half of the wreath/poinsettias sale profit goes to the students for the Band Trip next year.  Susan T. Gray moved to approve the Treasurer’s Report – the motion was seconded and the Treasurer’s Report was approved.

Development

Ron Johnson thanked FORM for the gowns – the boys’ shirts were too small but they made it work.  Two girls auditioned for All-State chorus – one of the girls made it – the other student admitted that with so many outside commitments she did not have time to prepare as well as she would have liked. He went on to say that the cluster concert will happen and hopefully all chorus students will participate.

Phil Barnes said there was a good list of students who made all-county/all state – good representation from Rockville.  He is looking forward to starting up the musical – it is a big production.  He then spoke about pep band – 30 students came out for pep band - great turnout!  The next basketball game is not until after the break, and there are four games total that the pep band will perform at.

Phil Barnes said the winter concert went well – he wanted to make sure that everyone knows about the You Tube archive that we can access.  Jazz did well at county with an overall score of 2.  This is a good score for having new members as well as part-time members. 

Phil Barnes moved on to discuss the cluster concert, which is on January 11.  Maryvale will not participate.  Flower Valley will participate – Meadow Hall has such a small group but they are going to try to make it work – their principal is very supportive of the program and really wants to participate.

On a side note, Phil Barnes is looking for a refrigerator donation if anyone can help – he will also post his request on ramsnet.

Susan T. Gray wanted to thank Amy Rick and Holly Shropshire for a great wreath sale.  She was interested in any feedback and suggestions for how to make it run even smoother next year. It was suggested that the forms be tweaked a little to list who will be picking up the order.  Also, did FORM want to look into credit card usage for the wreath sale?  Amy Rick agrees that the forms need some tweaking – they need to be more user friendly for families outside the music department.  Amy also said they may want to be stricter about add-on orders – there needs to be a firm commitment.  Phil Barnes asked Amy if it would be better to have a credit card to use to pay ahead of time for the entire order, rather than the Parent in charge paying upfront.  Amy said the money was generally in the account in enough time – it was a matter of convenience for her to pay and then get reimbursed, rather than a necessity.

Old Business

Villa Maya is the next fundraiser and will be held in March – no fundraiser in February because of Barnes and Noble performance.  Susan T. Gray discussed how to boost PR for the fundraisers.  It was mentioned that FORM can advertise in the Leisure World paper for free.  Susan mentioned that the upcoming cluster concert was something that they would really like to advertise for.  FORM will continue to use connect-ed – even though they were a day late with their announcement.  Hopefully, next time will work better.

New Business

Susan T. Gray would like to invite parents of seniors in marching band to discuss best ways to recruit new members, and to exchange ideas of how best to offset costs.  Susan would also like to invite seniors to discuss what they liked about their experience and what they wished to see happen in the future.  Hopefully, February/March would be a good time.  Discussion ensued about how members missed having students attend meetings – maybe we can start that up again.

Having no further business to discuss, the meeting was adjourned at 7:50 p.m.

Upcoming events:   

Minutes:  FORM (Friends of Rockville Music) Meeting

November 14, 2011

Call to Order:  7:07 p.m.

Attendance:  Susan Apter, Wendy Hoffman, Kara Garraty, Kathy Makos, Ron Johnson, Jennifer Rossmere, Amy Rick, Ann Horwich, Holly Shropshire, Susan Townsend Gray, Phil Barnes

Susan Apter opened up the meeting for Susan Townsend Gray, as she was going to be late.

Secretary’s Report

Kara Garraty presented the minutes for review.  The minutes were reviewed and Kathy Makos moved to approve – it was seconded and the minutes were approved.

Treasurer’s Report

Jennifer Rossmere presented the Treasurer’s Report – FORM had a beginning balance of $7,826.35.  FORM income includes $80 in memberships, $256.62 in donations, and $310.48 from the Villa Maya Fundraiser for a total income of $647.10.   FORM expenses include $55.92 for soda and tip for Wood Night, $2.25 Pay Pal Charge, $50 for Gas Card for Tom Hornby, and $81.62 for photocopying wreath/poinsettia flyers for total expenses of $189.79.  The ending FORM Balance is $8,283.66, adding to that total $89.00 in the cash box leaves total assets of $8,372.66.  Ron Johnson asked for the $1200 that FORM is donating to offset the cost of the chorus gowns and tuxedo’s.  Susan Apter moved to approve – it was seconded and the Treasurer’s Report was approved.   Wendy Hoffman discussed the Villa Maya Fundraiser – there was a little confusion on her part what percentage went to Rockville and how the waiter would note that – Kathy Makos clarified.

Director’s Report

Ron Johnson reported that the gowns are on the way.  Two girls are auditioning for All Star Chorus.  His music classes are coming along very nicely, and his calendar sales have proved very successful.  One parent sold 30 calendars and he has 16 left, which another parent has already committed to selling – profitable fundraiser for chorus.

Phil Barnes said that the marching band enjoyed watching University of Maryland’s rehearsal.  He also mentioned that a school from Tennessee asked to use our parking lot to rehearse and gave us a $50 donation.  The jazz ensemble played at the cocktail party for the 25^th Anniversary of Saturday School.  All County/All State freshman/senior auditions are coming up and the All County Orchestra has 78 students trying out this year as a result of the new procedure of choosing three students from each school.  Phil Barnes mentioned that his jazz group will be playing at the Festival of Lights on December 22 at the Mormon Temple around 7:00 – he will post on the website as well.  Phil Barnes mentioned in closing that the Pep Band will start up the first Friday in December.  A question was raised as to the status of our partnership with The Baltimore Symphony – Ron Johnson said that he will contact them and follow- up.

Old Business

Amy Rick reported on the wreath/poinsettia sale.  We sold a couple more that last year – about $1400 (+or -) projected.  The vendors are really great and have been very flexible  - it helps that we are repeat customers – we get excellent customer service.  FORM’s vendor table at the vendor fair netted a couple of orders and good visibility for FORM.  FORM will raffle off two poinsettias at the winter concerts coming up. 

Regarding the restaurant fundraisers, Susan Townsend Gray said that California Tortilla is going to be our December fundraiser – the owner is very eager to participate.  A question was asked of Ron Johnson about the Mama Lucia fundraiser money – he said they are typically slow to turn it over but it will be here.  Kathy Makos asked about Urban Barbeque – they have just opened – should we hit them up for a fundraiser as soon as they open or wait a little while?  It was decided that as soon as they open was a good idea – November 30^th looks like a good date for this fundraiser.  The sign-up genius for the University of MD basketball game concession stand did not get a great response – we will revisit this next year.  Susan T. Gray said that perhaps it is because it is such a hectic time of year – maybe next year being a music trip year people will be more motivated to sign up.

The last Monday in February, 2/27/12, RHS music students will perform at Barnes and Noble.  Phil Barnes would like to see as much of an RHS presence as possible – the longer the performance the better discount shopping for RHS.

New Business

Sign-up genius for the bake sale at the upcoming concerts is going well.  A question was asked about coffee donations for the winter concerts – do we still have that contact?  Should FORM try to arrange this again – is it cost effective to buy our own coffee urn?  After some discussion, it was decided that purchasing a coffee urn was a good idea.

Susan T. Gray mentioned that, even with all the other fundraisers going on, the restaurant fundraisers were doing well.

The meeting was adjourned at 7:45 p.m.

Post adjournment:  Amy Rick mentioned that maybe an alumni/community type ramsnet may be a good idea to get participation from graduating Rockville families who no longer wish to subscribe to ramsnet but still want to contribute to or attend FORM/music functions.  Everyone agreed that this was a good idea – maybe Cathy Stec could help with this.

Upcoming events:  12/14 Wood Winter Concert; 12/20 Barnsley Winter Concert; 12/22 Recruiting Concert @ Wood MS (MB, JE, Select String Grp.); 1/6 Pep Band: RHS vs. Watkins Mill; 1/9 FORM Meeting

Minutes:  FORM (Friends of Rockville Music) Meeting

October 10, 2011

Call to order :  7:10

Attended:  Kathy Makos, Susan Townsend Gray, Ron Johnson, Phil Barnes, Wendy Hoffman, Jennifer Rossmere, Beth Peterson, Amy Rick, Holly Shropshire, Kara Garraty

Presidents Report

Susan Townsend Gray began with introductions around the room and that there was no official Presidents Report this meeting – she had some general comments.  She discussed Wood Night (pizza night).  FORM paid for the pizza – it is a great recruiting tool for the music department.   There was a very good Middle School turnout.  Susan then talked about sign-up genius and what a successful tool it was proving to be – hopefully it can be used for the wreath sale.  Susan then said how pleased she was to see some new faces at the meeting. 

Secretary’s Report

The secretary’s report was presented by Kara Garraty and reviewed by the officers and attendees.  Susan T. Gray moved to approve the minutes – it was seconded and accepted.

Treasurer’s Report

Jennifer presented the Treasurer’s Report.  She began by reporting the income FORM received - $80 membership money and $200 in donations.  She then reported that any leftover money in the RHS account was transferred to the Music Department Fund and was split between instrumental and chorus.  Susan T. Gray moved to approve – it was seconded and the Treasurer’s Report was approved.

Director’s Report

Ron Johnson reported that calendar sales were going very slowly.  He said he was working on the parents to help out.  He then spoke about All State Chorus coming up and that three girls were auditioning.  Ron said that overall, the Chorus was coming together very nicely this year.

Phil Barnes reported on instrumental – the Freshman are proving  to be a challenge for the seniors – he credits this to their instruction in Middle School – they are coming in much better prepared than in previous years.  He then shared some good news – John Wambach made All County Jazxz! He has noticed that there seems to be an increase in the number of students who want to audition for All County.  Questions were raised about changes in the senior orchestra (10th, 11th 12th) – there has not been good participation and the junior orchestra outplayed the senior orchestra last year.  The powers that be met to see how to fix this issue.  Their suggestion was that schools should nominate three students from each school to audition.  Phil discussed that his goal was to jumpstart senior orchestra.  Ron Johnson and Phil Barnes talked to a representative from the Baltimore Symphony Orchestra about forming a partnership which would bring members here to RHS and students going there as well – with both groups performing side by side.  It is in the developmental stages right now but they are very excited about this venture.  Phil discussed the two upcoming competitions for marching band, at Towson and Watkins Mill.  He discussed Wood night and how successful it was – the students seem very excited about the RHS music department.  He then discussed the Seniors upcoming trip to College Park next Monday to watch the University of  Maryland  Marching Band rehearsal for the upcoming homecoming show.  Marching Band’s senior night is October 28^th – most likely their last performance for Marching Band – and the end of the season party is on November 1.  He then mentioned the Drumline Competition, which is November 1st as well.  Phil then talked about the upcoming ceremony for Eddie Kirk, who was one of 125 students selected out of thousands to be a member of the U.S. Army All American Marching Band.  Eddie will be performing in January with the USAAMB during  a half time show in San Antonio, TX.   The ceremony is 10/24/11 in the auditorium.  A member of the City Council will have a proclamation for him – quite a big deal and a great honor.  Mr. Barnes is looking for students and parents to help decorate for the ceremony.

Old Business

Susan T. Gray mentioned the Chik-fil-a fundraiser – she is going to say no this time around – the general consensus is that it is not worth it – not always a great turnout.  Maybe we could replace it with California Tortilla as the November restaurant fundraiser.  Amy Rick discussed the upcoming wreath sale.  She explained if proceeds are to go to FORM the parents must collect the money – not the students.  The possibility of a pick-up vs. delivery price was discussed, as well as paying online through pay pal – it was decided that we would stick with checks and cash – less complicated.  Amy talked about the poinsettias being the big seller whereas the wreath sales were okay.  It was suggested that perhaps we should have a delivery option and charge a little more – after much discussion it was decided that we would leave it as is with the pick up being at Amy’s house.  Amy went on to discuss the price of the poinsettias – should we charge a little more this year?  It was decided that we would leave the price the same and revisit this topic next year.  It was decided to bump up the price of the wreaths to $28. Amy said the flyers would be ready tomorrow.  It was suggested that flyers could be passed out at Villa Maya.  Susan T. Gray asked if recorded phone calls like the ones done by Dr. Munk for principal’s coffee etc. were okay to make for upcoming events and fundraisers for FORM.  Phil said he would ask Dr. Munk.  Susan then said she would try to speak to Dr. Munk about putting  a link to the wreath sale on the RHS website.  Phil Barnes talked about the University of MD Basketball games and the possibility of working the concession stands as a fundraiser – there are 37 possible dates and we would have to commit to 6 of those.  He said he would post 12 games on the signup genius and see what kind of participation he gets.  Susan said that we could designate each game to go to a certain fund to get more participation from families.

There being no further business, the meeting was adjourned at 8:16 p.m.

Upcoming Events:  11/15 MCPS Senior Honors Auditions, 11/19 Senior All State Auditions, 12/3 Wreath Sale pick up, 12/8 Winter Concert (concert band, symphony orchestra, symphonic band), 12/13 Winter Concert (Chorus, Jazz Ensemble), 12/22 Recruiting Concert @ Wood MS – MB and Jazz Ensemble

Minutes:  FORM (Friends of Rockville Music) Meeting

September 12, 2011

Called to order:  7:00 p.m.

Attended:  Susan Townsend-Gray, Phil Barnes, Ron Johnson, Kathy Makos, Jennifer Rossmere, Susan Apter, Holly Shropshire, Wendy Hoffman, Paul Ferguson, Kara Garraty

President’s Report

Susan T. began with introductions around the room and welcoming first time attendees and the new secretary, Kara Garraty.  She discussed the format of the meetings and the secretary’s duties and responsibilities.

Secretary’s Report

As this was the first meeting of the academic year, there was no secretary’s report to read and approve.

Treasurer’s Report

Jennifer presented the treasurer’s report from June 7 through September 12, 2011.  She began by reporting FORM’s beginning balance was $3,137.58, with income from reimbursement of duplicate Yankee Candle Payment of $2371.63 as well as an adjustment for discount for timely payment of sales tax of $ .77.  Jennifer continued by discussing the Urban Burger Fundraiser which brought in $259.15 and the U.S. Open Concession Stand Fundraiser, which a large amount of money was made - $3,377.25. Total income is $6,088.80.  At this time, Phil Barnes discussed whether FORM wanted to move in the direction of pursuing these kinds of fundraisers in the future – He suggested we see how the restaurant fundraisers go and revisit this topic. Jennifer went over the expenses, including refreshments for Navy Band, paper goods and end of year awards, drum major camp scholarship, and the additional money needed to move the piano donated to the school.  Total expenses were $1,531.04.  Phil Barnes explained that a piano had been donated to the music department and the Booster Club offered to help offset some of the cost of moving it. Jennifer went on to explain that there were no funds in the trip account at this time, and any future fundraisers for the Band trip will be used for the 2013 trip as the Band trip is taken every other year.  Jennifer then reported the RHS account balance from the wreath sale and the Yankee candle sale is $469.19.  Jennifer explained the difference between FORM money and RHS money.  Simply put, if the students touch the money it goes to the RHS account – if the parents touch the money it goes to FORM.  Jennifer concluded the Treasurers Report with the Total assets of $8,253.53.  Susan T. moved to approve the Treasurers Report – it was seconded and accepted.

Director’s Report

Ron Johnson discussed the Male Chorus Demonstration Choir -  One student will be going.  He is thinking about state choir and hoping more students will audition. Mr. Johnson said his main objective this year is to get the chorus uniforms.  The ladies gowns are $54.00 and he would like the young ladies to get the pearls and earrings – it gives the girls a more finished look.  Still exploring that with the class – not everyone has pierced ears and clip-ons can be uncomfortable.  The boy’s tuxes are $99.00.  FORM has committed to giving $1200 to offset the total cost of the uniforms.  Mr. Johnson said the total cost for the uniforms will be $3,327.00.  At this point he has a calendar fundraiser in place and is looking to get parents to organize some more fundraisers.  The Mama Lucia fundraiser was discussed – very good fundraiser.  Mr. Johnson confirmed that it is at the Mama Lucia’s in Olney from 5:00 – 10:00.  Mr. Johnson concluded by saying he would like to have the students in their new uniforms by the winter concert.

Mr. Barnes discussed marching band camp – it went well.  He went on to discuss taking the marching band to a Maryland University game to watch the marching band perform. Schedules may not permit this, so he is trying to get them there to watch a rehearsal instead.  All County Jazz auditions are in the beginning of October.  Registration forms are going out Tuesday and are due on Friday.  Mr. Barnes went over what kind of commitment is involved – all dates can be found on the music website on the Calendar.  Mr. Barnes went on to discuss the scheduling issues with jazz ensemble class – there is quite a reduction in the number of students.  He discussed with Dr. Munk how to remedy this situation – they had to manually change some schedules to make it work.  He discussed the need in the future to make jazz ensemble class scheduling a priority and to address the issue before the scheduling is finalized. He went on to address questions and concerns regarding the scheduling process and how it affects students being able to fit band into their schedules.  Some parents were discussing if they should address any of these concerns with the administration.  Mr. Barnes did not feel any parental input was necessary at this point.  Mr. Barnes reported that he will be having another student teacher this year.  She will be here observing for one week in the fall and will return for 8 weeks in the spring through April and May – she will be here for the Spring Concert.

Susan T. expressed the importance of being proactive about scheduling issues and how to best move forward from this point.

Old Business

Susan followed up on what was discussed at the fundraising meeting in July.  The important points were: Family night out at a restaurant,; Putting out a flyer; Encouraging music families to come out.  Susan explained that FORM was trying something new this year with the restaurant fundraisers, which will be in place of Sally Foster.  Susan went on to discuss the wreath sale proceeds – they will go towards the 2013 band trip.  She would like to start thinking of ideas for other fundraisers for the trip to offset the cost.  Susan T. expressed her desire for FORM to come up with ideas to get more recognition – get our name out there.  She discussed putting RHS music students” music behind her power point – would be a good promotional tool.

New Business

Susan T. discussed the possible conflict with the IB party and the Marching Band party.  It was suggested that perhaps the Marching Band party could be combined with the November restaurant fundraiser.  Mr. Barns will run it by the marching band families.  A few suggestions of restaurants were discussed – Cici’s or perhaps Chick-fil-a.  Kathy Makos discussed the Villa Maya night – what dates in October would work.  October 19^th was mentioned as a possible date for the fundraiser – she will check on that and let us know.

Susan T. discussed what she felt should be the goals for FORM this year.  She would like to look at creating scholarships for families to offset costs for educating students in music.  The Booster Club is starting a “tier” membership – Susan wondered if FORM should look into this. 

Mr. Barnes concluded by saying that his goals for FORM this year is to get some new blood in – he would like to see new faces.  He wondered how we could bring more families into the meetings.

Susan T. moved to adjourn the meeting.

Meeting was adjourned at 8:10 p.m.

Upcoming events:  Villa Maya family night October 19;

Minutes: FORM (Friends of Rockville Music) Meeting

May 9, 2011

Attendance:  Ron Johnson, Phil Barnes, Susan Townsend-Gray, Jennifer Rossmere, Amy Rick, Kathy Makos, Susan Apter, Lisa Wolf.

Secretary’s Report from Karen Griffin

The Secretary’s Report was read and approved without changes.

President’s Report

Susan T. began by saying the Pot Luck Dinner was a huge success and thanked Ron for his words before dinner.  She felt the dinner was more organized and easier with the sign-up Genius and was pleased that more people helped with the set-up and clean-up. Susan thought the year was very successful but acknowledged the ongoing challenge facing the Music Department in the future.  She was especially please with some of the changes FORM made this year, such as the scholarship fund establishment and will work harder to communicate better with parents next year. 

Treasurer’s Report from Jennifer Rossmere

Jennifer presented the treasurer’s report from May 9 – June 6, 2011.  She began by reporting FORM’s beginning balance of $3,364.34 and reported income of $250.00 from a donation from a Booster Club Officer for a total income of $250.00.  Expenses included: snacks for Atlanta trip of $75.31; End of Year Gifts of $242.50; $.50 difference from Bank Statement; $96.09 for decorations for music banquet; $62.36 from Yankee Candle Sales Tax for total expenses of $76.76.  She reported the RHS Account with a beginning Wreath Sale balance of $218.15 with a $170.94 payment for Sales Tax for the total wreath sale account of $47.21.  Yankee Candle beginning balance of $2,961.23 with expenses of $2,371.63 for Yankee Candle Payment; sales tax payment of $167.62 for a total Yankee Candle Account of $421.98.  Therefore the ending RHS account balance of $489.19.  There wasn’t anything to report for the Trip Balance this month. 

Jennifer also reported on the Annual Report for the Period of June 15, 2010 – June 6, 2011.  The beginning balance from June 14, 2010 was $6,749.27 with income from: membership of $560; Donations of $745; Bake Sales of $1,064.10; Poncho collection of $50.00; Goodsearch of $51.80; Miscellaneous of $41.40; Wreath Sale fundraiser of $6,941.85; Sally Foster of $3,824.41; Yankee Candle of $4,062.85 and Chick-fil-A of $101.87 for a total income of $17,443.28.  Expenses included: drum heads for $1,043.00; Senior Year Ad of $100; Ponchos for March Band of $675; End of Year Gifts of $242.50; End of Year Awards of $231.90; Photocopying of $77.91; Atlanta Trip of $4,831.30; Sub for Festival of $250.74; Decoration for Potluck of $96.09; Snacks for Atlanta Trip of $75.31; Miscellaneous $$.26; Pizza for Marching Band Celebration of $76.91; Wreath Sale Expense of $5,655.68; Sally Foster Fundraiser of $1,992.00; Yankee Candle Fundraiser $4,743.26 (paid twice expecting refund); Sale tax of $400.92. Therefore the FORM ending the balance is $3,695.77. 

Susan T. believes the Treasurer’s role will change because most of the funds will be going into the Rockville School account and believes the role will shift more towards tracking and working with Ms. Gamage. 

Jennifer said she would continue as Treasurer next year if no one steps forward. 

The Treasurer’s report was accepted without change.

Director’s Report

Phil began by saying Rockville will be getting a donated piano and said the Booster Club will pay to have it moved.  He continued by saying he is still searching for a Treasurer and will work on getting a candidate over the summer.  Next  he said that next year’s Marching Band theme will be Star Trek and said he has most of the music.  He continued by saying he still plans on going to Wood for recruiting and expects the same number of kids joining as this year.  He said the numbers in music at Wood is still low but said there is a 90% retention rate. Phil said there will not be an AP Music Theory Class next year and that he will be teaching IB Music.  He said students not in the IB program could also sign up for the class.  He said there are 15-20 students already signed up.

Ron said he is back full-time next year and said the kids are enthused about the program.  He thanked Phil for directing during graduation and thought it was wonderful that so many seniors wanted to perform on stage.  He continued by saying he will be trying to recruit more boys for Chorus and for the musicals next year.   

Fundraiser

The summer Fundraiser meeting was scheduled for July 14 at 7:00 pm in the Rockville band room. Amy said she will volunteer for the Wreath Sale again for next year but would like someone to work with her for taking over when she leaves.  Phil said he knows of a parent who will work with Amy. 

Meeting was adjourned at 7:50pm

Minutes: FORM (Friends of Rockville Music) Meeting

May 9, 2011

Attendance:  Phil Barnes, Ron Johnson, Maggie Brasted, Mike Elmore, Susan Townsend-Gray, Shawn Sisson, Teddy Vosslar, Maureen Blasson, Kathy Makos, Susan Apter, Wendy Hoffman, Jennifer Rossmere, Erin Griffin, Elena Perry,

Secretary’s Report from Karen Griffin

The Secretary’s Report was read and approved without changes.

President’s Report

Susan T. acknowledged the seniors and said they were here to discuss the Pot Luck Dinner.  She continued by congratulating all for the great showing at the Heritage Music Festival in Atlanta and was happy FORM was able to provide scholarships to help as many students to go on the trip.  She was also excited about the opportunity for our students to perform at the Heritage Festival of Gold which is held annual at Carnegie Hall in New York City.  She also acknowledged how hard it was for Phil and the students to come back after spring break to put on such a wonderful Spring Concert and how hard it was for the student come back to AP exams.  She continued by saying how grateful she was for the years of service from the Senior Moms and said they could always come back to help. 

One of the issues for next year was to research a way to turn on the stage lights without having the media technician on stand-by.  Phil said one reason is there is an expense.  Mike Elmore said he is willing to work on this issue with Phil and Tobiassen at a later date. 

Susan T. asked the seniors if there was anything that they would like added or changed for next year.  Teddy said he like to play more shows with options to be more creative; Shawn said he liked Towson Band Day and the Navy Band Concert; Erin said she like the field trip to see the Cadets.  

Treasurer’s Report from Jennifer Rossmere

Jennifer presented the treasurer’s report from April 11 – May 9, 2011.  She began by reporting FORM’s beginning balance of $3,096.70 said she made an adjustment of $30 from the Bake Sale during the Navy Band Concert and $237.64 from Spring Concert Bake Sale for a total income of $267.64.  There were no expenses to report.  Therefore the total FORM Balance is $3,364.34.  She reported the RHS Account with $218.15 from the Wreath Sales, $2,961.23 from the Yankee Candle fundraiser for a balance of $3,179.38.  There were no expenses therefore the RHS ending Balance was $3,179.38. Jennifer reported the beginning Trip Balance of $4,831.30 with no income to report.  Expenses included payment for the Spring Music Trip of $4,831.30.  Therefore the ending Trip Balance is $0.

Karen asked for a line item in the budget to include funds allocated to the Choral Uniforms. 

The Treasurer’s report was accepted without change.

Director’s Report

Ron began by saying how proud he was of our students, the parents and his co-worker and said it was a great moment.  Phil said he felt the same way and said it was the best trip ever.  Phil continued by saying he received a check in the amount of $250 from a Booster Club Officer’s discretionary fund made out to FORM.  He said the crowd at the Concerts was light and said we need to improve on getting the word out for next year and asked for a parent volunteer to help with communications.  He continued with saying at the graduation ceremony Danny Miller will be featured.  Upcoming events are the small ensemble projects for final grades and the senior’s check-in will be before May 26 which will include music together with uniform parts.  He also stressed students need to let him know if instruments need to be repaired.  Underclassmen’s check-in will be the week of June 9.  Phil said he is still waiting on the administration to say what time the bus will leave for the graduation ceremony but will ask for students to arrive on time at the school.

Phil announced that there are still volunteer slots available at the US Open and reminded the group that FORM will receive $50 for each person who volunteers.  He said he will have more information forthcoming about parking, etc. 

Mike asked if he had the numbers for the Marching Band members for next year.  Phil said he hasn’t but wants to get over to Wood for recruiting.  He said Ms. Tauber is doing a good job and is getting the kids excited and showing almost 90% retention.  Karen asked he thought of taking small ensembles to the Wood Winter and Spring performances as a way to reach out to more middle school students.  Phil thought that might be a good idea.  He said he use to take a few ensembles to Wood during the day but hasn’t done that in a while and said he will work on it for next year.  Wendy asked if he had a list of incoming students from other schools and will he reach out to them.  He replied that he does and tries to reach as many students as possible.   

Old Business:

Election of Officers: Susan Apter agree to remain as Vice-President and Susan T. said she will stay on as President but would like to work with someone so they can take over after next year.  Kara Garrity said, on the Atlanta trip, she would volunteer for Secretary but Phil felt since she wasn’t here tonight that we could elect conditionally until he had a chance to talk to her.  He checked the bylaws and said we have until June so he felt that we could elect the President, Vice-President and Secretary and leave the Treasurer open until the next meeting. 

Pot Luck Dinner:  Susan T. began by asking the seniors how FORM can help and said her goal is not to have officers set up and clean up.  Phil said he emailed the sign-up genius today.  Erin and Elena said Gabby is working on the slide show and they volunteer to shop for the decorations and tablecloths.  Jennifer said the budget for decorations was up to $200.  Phil asked if FORM will take care of the paper products and silverware.  He asked for approval to spend funds on awards.  Jennifer said last year we allocated up to $2,500.  The motion was moved, 2^nd and approved.

Meeting was adjourned at 8:00

Minutes: FORM (Friends of Rockville Music) Meeting

April 11, 2011

Attendance:  Phil Barnes, Ann Horwich, Jennifer Rossmere, Susan Aptar, Kathy Makos, Maggie Brasted and Susan Townsend-Gray

Secretary’s Report from Karen Griffin

Karen Griffin sent regards that she would be unable to attend the meeting, so Susan Townsend-Gray will take minutes tonight.  The secretary’s report was accepted without correction.

President’s Report

Discussed the BOE decision with regards to cutting music department. Susan mentioned that she had been unable to attend but had sent an email to the Board as well as forward a couple of emails from other parents.  Phil was happy with how many people from Rockville came.  He also made mention of the Pit band and their contribution to Bye Bye Birdie.  Also talked about the mulch sale and that Phil was a huge help with the sale and that numerous members of the marching band were there to help with the sale as well.   Susan also discussed that she and Phil had met earlier in the evening to discuss officers for next year.  She is going to draft a letter that will be sent out to the music parents inquiring as to whether anyone would be interested in becoming an officer for next year.

Treasurer’s Report from Jennifer Rossmere

Jennifer presented the treasurer’s report from March 14 – April 11, 2011.  She began by reporting FORM’s beginning balance of $4,395.67 with income from Sally Foster Fundraising Internet of $39.41 and Reimbursement from RHS for Wreath Sale Bills Paid of $2,801.85 for a total income of $2,841.26.  Jennifer continued by saying the only expense was $2,371.63 for the Yankee Candle Payment.  She moved $768.60 attributable to students Yankee Candle fundraiser to the Trip Balance Account and moved the approved $1,000 for scholarships to Trip Balance Account. Therefore the FORM ending balance was reported as $3,096.70.  She reported the RHS beginning balance of $3,020 with income of $2,961.23 from Yankee Candle Fundraiser for a total balance of $5,981.23.  Expenses included payment to FORM for Bills paid of $2,801.85.  Therefore the RHS ending Balance was $3,179.38. Jennifer reported the beginning Trip Balance of $3,062.70 with income of $768.60 from amount attributable to student Yankee Candle Fundraiser and $1,000 moved from FORM Balance for Scholarships for a total income of $1,768.60.  Jennifer reported no expenses for this month, therefore the total Trip Balance was $4,831.30.

The Treasurer’s report was accepted without change.

Director’s Report from Phil Barnes

Since our last meeting, all the music ensembles went to festival.  All the ensembles received excellent ratings.  He was concerned about the orchestra’s performance so Phil was pleased with their rating. Phil received positive comments from the judges, especially in regards to a piece that the symphonic band played. Chorus ranking got a 2 overall.  Concert band festival will take place tomorrow, Tuesday April 12.

The musical (Bye  Bye Birdie) was the most fulfilling as pit director.  The kids put in so much work with not as much prep time.  They made a lot of progress.  He would like to have a discussion with drama parents when the musical gets closer for next year to make sure the logistics for tech week are easier and include pit band.   Phil was concerned about the music but it all came together.

Trip to Atlanta: Phil handed out the overview of the trip and said it had been emailed out to all the students. He wants everyone to meet on Thursday morning at 5:30 AM in the auditorium and he wants to be on the road by 6:30 AM.  FORM will provide some snacks such as granola bars and water for the trip.  The estimated return time is 3AM on Monday morning.  He suggested to students to plan to carpool.  Phil will have parking permits for chaperones which will need to be displayed in order for cars to park in the Rockville parking lot. Phil will have a quick chaperone meeting on Thursday morning before the bus leaves. Susan A. offered to get snacks for trip

Upcoming events include the Spring concerts scheduled for April 27 with the Jazz and Chorus performing and on April 28 with the Symphonic and Concert Bands will perform.  There will be intermissions so we will have bake sales.  Susan T. will compose flyer to be sent out on Ramsnet. Spring concerts flyers will be sent home to get donations for bake sale.

Allied Softball won its first game 17-9 at Einstein and said there will be a home game on Wednesday against Blair and a home game on Saturday, April 30 at 10:00 AM.  Phil said that this is the second year he has coached a Rockville team and said there are about 15 students on the team.

New Business:

Election of officers: We will need to elect a VP, Secretary and Treasurer at our May meeting.

Discussed fundraising and the fact that we need to have more than one meeting over the summer so members can discuss what fundraising will be done next year as well as what the money will be used for.  Talked briefly about a scholarship fund for the trip in 2013 and was agreed that decisions will be made earlier in the summer so that we can present them to marching band parents as well as to the first FORM meeting.  It was suggested that a meeting be set up for July 4^th.

Pot luck supper: It was discussed that we need to help organize the event and the officers should not have to do all the work in regards to that evening with setting-up and taking-down of the event.  A suggestion was made that the senior parents be in charge of the event.  Another suggestion is that perhaps junior parents take charge of the event so that senior parents can enjoy the event. We should have some parents helping the students plan this event. Phil has an account that people can now sign up on line to help. 

Old Business:

Golf Tournament fundraiser-Phil had a good response of parents and students who are willing to help with this event.  We will fill in where needed and get the profits by percentage of what Rockville parents were there.  Phil has decided to move forward with this event due to the response of the email. Will have check made out to FORM.

Meeting was adjourned at 8:10

Upcoming Events:  State Solo & Ensemble Festival (Strings)- May 7; State Solo & Ensemble Festival (Winds & Percussion)- May 14; Music Department Potluck Dinner- May 19; Spring Piano/Guitar Recital- May 24; RHS Graduation (Required Performance for Symphonic Band members)- June 3.

Minutes:  FORM (Friends of Rockville Music) Meeting

March 14, 2011

Attendance:  Ron Johnson, Phil Barnes, Jennifer Rossmere, Susan Townsend-Gray, Susan Apter, Maggie Brasted, Wendy Hoffman, Elaine Parks, Angela Thompson, Kathy Makos, Venice Greene, Joan Lane, and Karen Griffin

President’s Report

Susan T. welcomed the new people to FORM and gave a brief overview of what FORM is and how it supports the Music Department.  She continued by briefly outlining last month’s meeting regarding providing financial aid/scholarships to students whose families were struggling to pay for the spring trip.  She said at that meeting FORM voted to allocate $1000 in financial aid to several families.  Then she continued by saying the Executive Board Members spent most of the month discussing this decision and decided at a separate meeting that the Executive Board would send home financial aid forms and letters to all students who participate in any Music ensemble.  She said the Board would meet prior to the regular schedule meeting in March, to discuss the applications received and present their recommendations to the full membership. 

Secretary’s Report from Karen Griffin

The Secretary’s Report was accepted with a correction to the date. 

Treasurer’s Report from Jennifer Rossmere

Jennifer presented the treasurer’s report from February 7 – March 14, 2011.  She began by reporting FORM’s beginning balance of $4,510.51 with income of $50 from a donation; $1,101.62 from Yankee Candle and $127.28 from the Navy Band bake sale for a total FORM income of $1,278.90.  Jennifer continued by saying the expenses included $250.74 for half day substitute for the Festivals; $100 for Yearbook Ad and $1,043 for drum heads. Therefore the FORM Balance was reported as $4,395.67.  She reported the RHS beginning balance of $3,020 from the wreath sale with income of $2,961.23 from Yankee Candle for the total RHS Account balance of $5,981.23.  The Trip Balance was unchanged from last month of $3,062.70.  The Treasurer’s Report was accepted without change. 

Director’s Report

Phil began by saying some of the events that happened during the month were the Jazz Band playing at the Empty Bowl, All-State Chorus, Chamber Concert which was well received.  He continued by saying at the MCPS Solo Festival we got excellent to superior ratings and thanked Kathy for help organizing the Wizard Game.  He said the Marine Band came for a half day string Clinic and said it was a good clinic.  The Navy Band concert was a big success and thought he would arranged for them to come every other year.  Upcoming events include the Pit Orchestra rehearsals will be beginning for the musical, Music Festivals coming up next week, Spring Concert April 21 and the Booster Club Mulch sale.  Phil said all Marching Band members are required to work at the Booster Club mulch sale. 

Phil said as Susan T. said he revised the process for providing scholarships and said he received 9 requests for help for just under $1700. He continued by saying at last month’s meeting FORM allocated $1000 and said after working the numbers realized there was another $1300 from students who fundraised but weren’t going on the trip.  He proposed using the $1300 plus the funds already allocated from FORM to help those families in need and keep the remainder of the funds in a rainy day fund for the trip.  He said if the amount wasn’t used it would go back into the Music Department general fund.  Amy asked if the money wasn’t used if it couldn’t be used to fund scholarships for the next rip.  Phil said the funds left always goes back to the general fund.  FORM voted and approved Phil’s proposal to use the $1300 from the student’s fundraisers and the $1000 from FORM.

Ron began by saying that the Choral Festival will begin on Thursday and is looking forward to it.  He said members of the Chorus are singing the Star Spangle Banner at the Basketball games.  He continued by saying he will be attending the sixth annual Ithaca College Gospel Invitational Music Festival and the American Choral Directors National Conference in Chicago, IL. 

Fundraising

Phil asked whether there was interest from FORM to partner with Good Counsel to help run a concession stand at the US Open Golf Tournament from June 13-19.  He said the Country Club contracts out the concession stands to non-profit organizations where they could receive a percentage of the proceeds.  The tents would need to be manned by 8 to 12 students and parents at a ratio of 2 students for every 1 adult because of alcohol being sold.  The shifts would run from 6-2; 9-5 and 12-8.  Phil said that whoever volunteers would have access to the grounds so they could watch some of the tournament.  Good Counsel would be the point of contact and we would be able to split the proceeds with them.  There was some concern that this event was during exam week.  Susan A. said the Booster turned it down because it was going to take so many volunteers to run it.  It was decided that Phil would send out an email to music parents to see if there was enough interest.

Phil said there was also an opportunity to work the concession stand with North Wood at the University of Maryland.  Phil thought it would be more manageable then the US Open.  He said the stand would have to be staff with 15-20 people who were 14 and older and FORM could realize 9% of the net sales.  Phil thought this event could be discussed more during the summer fundraiser meeting. He said he was also approached by Potomac Pizza about doing a spirit night but FORM decided not to do it.

Susan T. introduced Elaine Parks who has offered to help organize a fundraiser at Barnes and Nobel for FORM.  Elaine said she has arranged such events for the PTA and for Wood in the past and said they were very successful.  She said the event for FORM could be one night and FORM could realize about 10% cash back or a 15% discount on books.  She also said Barnes and Noble offer online shopping in conjunction with the bookfair but the purchase of gifts cards would not be included as part of the fundraiser. She thought some of the small performances could include Chorus, Strings, Chamber Music and the Jazz Band.  She said she could arrange for the event in the Spring before graduation.  Ron said he was thinking more of a fall fundraiser.  After a brief discussion FORM decided to hold the fundraiser on February 27. Next Elaine briefly touched on a fundraiser with Tastefully Simple and handed out brochures.  It was decided to table this idea until the summer fundraiser meeting in June. 

Meeting adjourned at 8:30

MCPS Orchestra Festival- March 15; MCPS High School Choral Festival- March 16 & 17; MCPS Band Festival- March 22 & 23; Spring Musical- March 25-27; All Eastern- March 30-April 3; Spring Musical – March 25-26; March 30- April 3 – All Eastern; Booster Club Mulch Sale- April 2; MCPS Middle School Choral Festival- April 6; MCYC Auditions- April 7; April 12; MCPS Second Band Festival- April 12; Spring Trip- April 14-18; MCPS Spring Break- April 19-25.

Minutes:  FORM (Friends of Rockville Music) Meeting

February 7, 2011

Attendance:  Ann Horwich, Ron Johnson, Phil Barnes, Jennifer Rossmere, Susan Townsend-Gray, Kathy Makos, Susan Apter and Karen Griffin

President’s Report

Susan T. opened the meeting with saying the Yankee Candle fundraiser began and said she sent a request through RAMNET for a PR person to help with music events.  This person would be responsible for sending out notices of upcoming music events to different media.  She said she got responses from Kathy Stec and from Howard Hartman.  Howard said he would help with posting to Connect Community and asked Phil to touch base with Kathy Stec.  She continued by saying she was disappointed about not performing at This Academic and sorry it didn’t work out.

Secretary’s Report from Karen Griffin

The Secretary’s Report was accepted with a correction to the date. 

Treasurer’s Report from Jennifer Rossmere

Jennifer presented the treasurer’s report from January 10 – February 7, 2011.  She began by reporting FORM’s beginning balance of $4,550.51 with no income to report.  She said she decided to put on the Treasurer’s Report a separate accounting of the funds deposited in the Rockville High School Music Account since the school fundraising policy changed.  She then moved $3020 (wreath fundraiser) from the FORM balance to the RHS Account to depict the change. When she receives the Sally Foster accounting she will add it to the RHS Balance and will then reconcile her accounting with Ms. Gamage.  Jennifer continued by saying the only expense was $40 for the poinsettia refund.  Therefore the FORM Balance is $4,510.15, the RMS Balance is $3020 and the Trip Balance was unchanged from last month of $3,062.70.  The Treasurer’s Report was accepted without change. 

Susan T. asked Ron if he received a check for the Chorus Uniforms and he responded by saying no and that he wasn’t ready to purchase.  Jennifer asked Phil if he purchased the drumheads and Phil said he did but didn’t remember if he was re-paid.  Jennifer didn’t recall writing a check either but said she would find out and send an email.  On 2/15/11 Jennifer sent an email to FORM Officers requesting approval to reimburse Phil in the amount of $1,043.  The motion was approved.

Director’s Report

Ron began by saying the Chorus will be performing during the Black History Assembly on Thursday and said he will need FORM to help pay $250.74 for a ½ day substitute during the Choral Festival.  Ann proposed, Karen 2^nd and the motion was approved.  Ron continued by saying the County changed the way the Festival is scheduled so he will be able to use County buses.  He has asked the students to pay a fee and will supplement the payment of buses with what the County will fund.  Kathy asked if Dr. Munk could help and Ron said there is no money. The final item Ron wanted to discuss was whether FORM would approve financial aid up to $1000 for three students to attend the trip to Atlanta.  After some discussion a motion was put forward and approved that FORM will provide financial aid to three students to attend the Music Department Trip to Atlanta, Ga. 

On 2/24/11 an Executive FORM meeting was scheduled to discuss more about the financial aid for students to attend the trip.  During the meeting it was decided that FORM would hand out letters and financial aid forms to all music students and send the letter and form out through RAMSNET.  The form will ask for a $50 fee which will be put towards the student’s trip.  Phil will certify on the form that the student is in good standing and academically eligible and FORM Executive Committee will present recommendations to the full membership.  FORM would only see the narrative for the need for financial aid and the student ID.  FORM will deposit the funds directly into Rockville’s discretionary fund.

Phil said the trip is higher than he expected because the first bus company pulled out so the final cost of the trip is now $490. 

Phil began by saying he received Yankee Candle info from Lisa Wolfe but he has not had a chance to look at what she gave him.  He continued by saying the Marching Band will be performing at the Wizard’s game on March 5 at the MCPS night.  He said they will be performing the National Anthem at 6:25 and will have the opportunity to sit on the bench during warm-ups.  Phil was surprise about the turn-out especially since it was a paying function and said he is only missing percussionists.  Phil said he doesn’t really know the details but will need parent volunteers to help with getting the equipment to and from the game.  The kids will be bused on County School buses and said everyone attending will need a ticket to get in.  After some discussion Phil agreed to contact his contact to arrange for tickets to be bought directly from the Wizards for both the students and chaperones and will send out more information next week. 

He continued by saying the Jazz Band did wonderful at the Towson Jazz Festival and hopes the festival will continue next year.  Upcoming events include Pep Band with two more Friday performances, All County on Saturday in which three Rockville students will participate, Solo Ensemble and Chamber Concert on the 28^{th ,} the Jazz Ensemble at Empty Bowls on the 16^th and the Navy Band Concert on the 17^th.  Ann asked if there will be an intermission and said she will coordinate it.  Phil continue with saying the Pit Orchestra will begin rehearsals on Monday after school with the show the last weekend in March.  

Next item discussed by Phil was FORM’s approval of $100 for ¼ page ad in the yearbook and said we supported it last year. It was agreed FORM would allocate funds for the ad.

Fundraising

Kathy said Elaine Parks, who is a consultant for Tastefully Simple, approached her with the possibility of doing a fundraising with FORM and FORM could keep a certain percentage of the proceeds.  Elaine also would be willing to help with a week-long fundraiser at the Barnes and Noble Bookstore in the spring.  Elaine told her during the week various Rockville music ensembles would have to perform and Phil said he could get his quartet to perform as well.  Everyone thought the Barnes and Noble was a good idea and decided to talk more about Tastefully Simple at the fundraising meeting over the summer.

Jennifer brought up a discussion from the After Prom Party.  They wanted to have a Battle of the Bands as a fundraiser for the APP and wanted some input from Mr. Barnes.  Phil said he knows of 4 or 5 bands at Rockville and said logistically this is a lot of work and requires the participants to sell tickets.  Costs associated with this type of fundraiser would be lights, security guards, etc. and could become costly to put on.  Susan A. asked about the March Madness and whether the APP was going to hold it again.  Jennifer thought there wasn’t much interest in it and believes the APP wasn’t going to hold it again this year. 

Meeting adjourned at 8:00

Upcoming Events:  Pep Band – February 11& 18; Jazz Ensemble Empty Bowls- February 16; Navy Band Concert- February 17; All-State Weekend (Jr. Band, Sr. Band & String) Orchestra- February 25-27; Chamber Music Concert- February 28; All-State Weekend (Sr. Chorus- March 4-6; MCPS Ensemble Festival – March 4; MCPS Solo Festival- March 5; All State Weekend (Jr. Chorus & Jr. Orchestra) March 11-13; MCPS Orchestra Festival- March 15; MCPS High School Choral Festival- March 16 & 17; MCPS Band Festival- March 22 & 23; Spring Musical- March 25-27; All Eastern- March 30-April 3

Minutes:  FORM (Friends of Rockville Music) Meeting

January 10, 2011

Attendance:  Maggie Brasted, Susan Townsend-Gray, Ron Johnson, Susan Apter, Phil Barnes, Jennifer Rossmere, Amy Rick, Wendy Hoffman, Ann Horwich, Kathy Makos, and Karen Griffin

President’s Report

Susan T. introduced herself and asked for everyone to as well.  She continued with saying before winter break, she and Phil met with Ms. Gamage to discuss the fundraising policy at Rockville.  She said the policy is, if the children touch the money then the funds will go into the school music department budget.  If parents do the fundraising and the kids do not collect money then the funds will go into FORM account.  Amy said then it is actually who touches the money that determines where the money is deposited and said she didn’t see why FORM couldn’t set up the wreath sale online like the Booster Club does with the mulch sale.  Susan T. continued by saying, according to Ms. Gamage, if FORM organizes the fundraiser then FORM will have to collect sales tax.  Jennifer asked if Ms. Gamage will collect the sales tax if fundraising is done through the school and Susan T. said yes.  Susan T. also said the Yankee Candle Fundraiser will be a FORM fundraiser.  Susan continued by saying she was disappointed in the attendance at the Winter Concerts and how disappointed she was when parents got up and left after the Choral Concert was finished.  Ann said the same thing happened at the Wood concert.  Maggie said the reason why so many kids left was because of homework that was assigned by teachers.  Phil said he would remind teachers about the kids participating in the Concerts and ask them to refrain from giving homework on concert nights.  Susan T. asked Phil if he could announce at the beginning of the Concerts for the audience to refrain from texting, taking pictures and cell phones use.  Susan T. said another way to get more participation is to have the English department make attendance at school events a part of the curriculum.  She said they do this at her school where students had to attend and write a paragraph about the event as part of a grade.    Phil said he would talk to Dr. Munk about it.  Ron said that he and Phil talked about adding another night for the Choral Concert and continued by saying most schools have a separate night for the Chorus.  Susan T. asked Phil what was his policy on having kids stay for the entire Concert and Phil said it was his policy and his expectation for the kids stay for the whole night.  He said he has a sign-in sheet for the kids to sign-in at the beginning of concerts and a sign-out sheet at the end of the concerts after everything was cleaned up.  Next, Susan T. talked about getting a public relation volunteer parent to help with getting the word out to different venues regarding upcoming events.  This person would be responsible for getting music events announced in the schools morning announcements and for contacting different media.  Ron suggested offering a babysitting service during the concerts and for allowing High School students to earn SSL hours.  Kathy asked if Phil could put together a little teaser of all the ensembles to play over the morning announcements.  Phil said he was not in favor of a teaser because it was difficult to get kids together to put something on.  Kathy said she was thinking more like having a pre-taped sampling of the upcoming Concert and Phil said he would look into partnering with another department.  Another idea was to have all the music classes perform like guitar and piano.  Ron said he was looking into doing something like that for next year.

Secretary’s Report from Karen Griffin

The Secretary’s Report was accepted with a correction to Lisa Wolf’s name. 

Treasurer’s Report from Jennifer Rossmere

Jennifer presented the treasurer’s report from December 13 – January 10.  She began by reporting FORM’s beginning balance of $4,798.21 with income of $20 from membership; $237.75 from Winter Concert Bake Sale on 12/9; $271.27 from Winter Concert Bake Sale on 12/14; $55 for the Wreath Sale Deposit; $51.80 from the Good Search; $101.87 from the Chick-fil-A Fundraisers for a total income of $737.69.  Jennifer continued by saying expenses included $76.91 for Marching Band Pizza and $11.98 for the Poinsettias Raffle for total Expenses of $88.89.  Jennifer said she moved the funds attributable to the student’ trip from the Sally Foster fundraiser of $896.50 from the FORM balance to the student trip balance, therefore the FORM Balance is $4,550.51.  The Treasurer’s Report was accepted without change.  Susan T. moved and Phil second therefore the treasurer report approved. 

Amy had one issue she needed to discuss with FORM.  She said she was contacted by the parent who didn’t pick up their poinsettias and now wanted a refund.  Amy said she thought FORM should refund the money as a good will gesture.  FORM agreed, Phil moved and Ann second to approve the refund.

 Director’s Report

Phil began by saying the Pep Band sounded really good and had some participation from the alumni.  He said he had an inquiry about the Pep band playing at an upcoming event but will send out more information later.  Upcoming events, he said,  include the MCPS Honors Band and Orchestra on February 5 at 6:30 at BCC and was happy to announce that Zackary Zweig was called up to perform so now John Wambach, Sarah Gitterman and now Zackary Zweig will be performing.  Phil said no one will be performing from Orchestra.  He continue by saying the Cluster Concert is this Wednesday, with a snow date of January 27 and that he will need help on stage.  He was disappointed Maryvale and Meadow Hall will not be participating again this year and he intends on contacting the Principals of these schools to see if he can get them to participate next year.  He continued by saying January 21 is the Jazz Festival at Towson and the Yankee Candle Fundraiser will start on January 28.   He asked for suggestions from the group on how to get the word out about the Navy Band Concert on February 17.  Some things talked about were posting to Ramsnet and to cluster emails; neighborhood community networks; using the Booster Club mulch signs and putting up posters around the school.  Ron said he has the All-State Mixed Chorus coming up and is working on Bye, Bye Birdie.  He said he will not be doing the Chorus Cluster Concert this year.  Susan A. asked Ron about the choral fundraiser and asked how they did.  He said he was happy to say they did really well but he didn’t have the figures yet and was surprised the restaurant gave them a percentage of the night’s profit.   The last topic discussed was the Music Department Budget and how much bookkeeping he has to do and how it changes from year to year. Phil showed a spreadsheet with different categories and briefly went over his budget.  Susan T. said she asked Phil to present his budget in hopes of getting more parents out to the meetings.  She suggested sending out the spreadsheet along with the Yankee Candle Fundraiser package to give parents an idea of how expensive it is to run the department.  Susan A. asked Phil about the trip but Phil said he hasn’t been able to get to it but will after exams are done.  He said this fundraiser will be split between the student trip fund and FORM. 

Fundraisers

Yankee Candle begins January 28.

Upcoming Events:  Pep Band– January 11, January 26, February 11, February 18; Instrumental Cluster Concert- January 12; Towson Jazz Festival- January 21; Yankee Candle Fundraiser- January 28; Choral Cluster Concert- February 2; Jazz Ensemble Empty Bowls- February 16; Navy Band Concert- February 17; All-State Weekend (Jr. Band, Sr. Band & String) Orchestra- February 25-27; Chamber Music Concert- February 28; All-State Weekend (Sr. Chorus- March 4-6; MCPS Ensemble Festival – March 4; MCPS Solo Festival- March 5; All State Weekend (Jr. Chorus & Jr. Orchestra) March 11-13; MCPS Orchestra Festival- March 15; MCPS High School Choral Festival- March 16 & 17; MCPS Band Festival- March 22 & 23; Spring Musical- March 25-27.

Meeting adjourned at 8:20